Auction Positions Open for Next Year
Would you like to join the Auction Committee for next year’s event? We look forward to planning the 32nd HEART Auction and we look forward to a few new volunteers. Please review the Auction Committee positions as listed below and if you would like to join the team, or should you have any further questions.
- Procurement Chair - leads a procurement team in soliciting and gathering auction donations.
- Auction Reconciliation (new) - Reviews all receipts after auction. Handles all returns or overcharges. Reviews and compiles auction survey results. Follows up with Express Pay Receipt distribution.
- Catering Chair (new) - Works to find caterer and develop menu. Coordinates with the caterer and the wait staff of Holy Rosary. Works with the Live Auction Set-up Chairs to design a room plan. Works with caterer and HR Wait Chair to develop the timeline and coordinate with the Live Auction timeline. Orders all linens. HR wait staff, Set-up committee, Clean up, Dessert and Centerpiece Chairs will report status of event to catering chair. Catering chair will report all status related to the dinning portion of the event to Auction Chairs at auction meetings. Catering chair will be on-site day of the auction to make sure the caterer has all needs met prior to the evening. Will meet with HR wait staff chair prior to evening to make sure all volunteers are in place to serve bus and wait on tables for the event. Will be the liaison between caterer and wait staff of HR.
- Centerpiece Chair (new) - Responsible for creating the Live Auction centerpieces. Works with Auction Chairs to determine where centerpiece auction proceeds will be distributed. Makes sure all correct information and bid sheets are on dinner tables. Find volunteer team to help close centerpiece auction during the Live Auction.
- Live Auction Chair (new) - Coordinate all activity pertaining to Live Auction. Work with auctioneer to develop timeline for the live auction. Work with Live Auction Display Chair on design and layout. Responsible for closing of dessert and centerpiece auction. Meets with auction chairs and auctioneer to discuss items up for auction. Coordinates with classroom project chair to make sure projects are complete and displayed. Work with live auction display chair on auction lighting and sound. Coordinates live auction power point. Works evening of with auctioneer, spotters and live auction item entry chair. Live Auction Chair will report all progress of live auction to auction chairs.
- Security and Distribution Chair (new) - Schedules auction security for the weekend of the Auction. Distributes all of the auction items to the bidders the night of the auction. This is a great job for someone who doesn’t have a lot of time during the year, but can give a weekend to the auction.
- Silent Auction Chair (new) - Responsible for all items and activity in the Silent Auction. Works with Procurement Chair on item list and bundling items for the Silent Auction. Works with Silent Auction Set-up and Display Committee on room layout and design. Works with Auctioneer on closing of all tables. Works with distribution on all silent auction items. All activity in silent auction room will report progress to Silent Auction Chair who will report to Auction Chairs. Raffle, teacher and pre-school wish boards will all report to silent auction chair.
The 2011 HEART auction has had a date change. We will be seeing you next year on Saturday, April 9th to celebrate the 32nd annual HEART Auction. A revised school calendar will be sent out in the last FCE of this school year. Until that time we bid you Au revoir!
